ABOUT THE POSITION
Performs clerical and administrative duties in accordance with SLPD policies and procedures.
Performs data entry into automated information systems, updates records, locates and retrieves files or documents, and performs routine file maintenance.
Reviews reports and redacts confidential information; enters and validates reports and information into Arizona/National Crime Information Centers (ACIC/NCIC) databases.
Checks and completes records, forms, and other documents.
Maintains files of reports, citations, and booking records.
Prepares traffic citations and police reports routing them to the appropriate court.
Answers single or multi-line phones, responds to routine requests for information, resolves routine.
Provides information, instructions, and assistance to the public and others having business with SLPD; assists customers with requests, applications, government forms and other documents.
Communicates with other agencies regarding police records, victims' rights, consent forms, or other areas as directed.
Transcribes letters, police records, police reports, complaints, interviews, and other statements from tapes.
Translates from Spanish/English forms, witness statements, interviews, letters, and other documents.
Compiles figures and data for monthly or summary reports.
Maintains schedules of meetings, events, subpoenas, and hearings for police personnel.
Retrieves, sorts, and distributes incoming mail and faxes.
Types routine correspondence.
Performs other related duties as assigned.
IDEAL CANDIDATE
Will have knowledge of:
City organization, operations, policies, and procedures
Applicable state and federal rules and regulations, governing law enforcement records management
Procedures of the management of official documents
Principles of record keeping and records management
Data entry and verification procedures.
Standard office practices, procedures, and equipment.
Business English, spelling, grammar, punctuation, and composition.
Will have the ability to:
Maintain accurate records in compliance with SLPD procedures.
Dealing tactfully and courteously with individuals seeking information about SLPD activities
Use automated information systems to develop and maintain data and produce documents.
Utilized judgment and discretion to make decisions.
Communicate effectively, both orally and in writing.
Research and compile information and prepare correspondence and reports.
Maintain confidentiality of sensitive information.
Type 35 wpm proficiently.
Work overtime and shift work, including days, evenings, nights, weekends, and holidays to maintain 24-hour coverage of the Records Section.
MINIMUM REQUIREMENTS
Required:
High School Diploma or General Educational Development (GED) equivalent; and
One (1) year of progressively responsible experience performing office support work.
Any combination of training, education, and experience equivalent to one year of progressively responsible secretarial/office work experience.
A valid Arizona Driver’s License at the time of application and must be maintained throughout employment.
Residency in the United States and within 25 miles from the City of San Luis.
Obtain ACJIS and NCIC Certifications within six (6) months of employment.
Desired/Preferred:
Bilingual in Spanish
San Luis Residency
SUPPLEMENTAL INFORMATION
The City of San Luis is committed to Professional Growth and Career Development -
Current employees may be given preferred consideration if they meet the position's minimum requirements.
OPEN UNTIL FILLED - Applications review will be reviewed on September 15, 2023.
Candidates deemed to have the most relevant backgrounds will be invited to participate in the interview/assessment process.
Whatsapp
